The Front Desk Employee That Never Sleeps, Never Quits, and Never Misses a Call
Evolution AI Systems builds custom AI Receptionists that answer calls, book appointments, and manage customers 24/7
AI Solutions Tailored to Your Industry
Healthcare & Therapy
For therapists who need 24/7 intake, screening, and new client booking
Barbers & Salons
For barbers and stylists who need automated booking and no-show reduction
General Business
For contractors, law firms, and service pros needing 24/7 support and lead capture
Who Is An AI Receptionist For
The "One-Man Show"
You are the CEO, the worker, and the receptionist. You miss calls because you are working, and you lose customers because you can't text back fast enough. You need to clone yourself
The High-Volume Service Business
Your front desk is chaotic. Clients are put on hold, double-booked, or ghosted. You need a system that organizes the chaos instantly
The After-Hours Professional
Your customers have emergencies at 2 AM. If they get your voicemail, they call your competitor. You need to capture that lead while you sleep
Your Voicemail is Where Money Goes to Die
First Major Problem
62% of calls to small businesses go unanswered
Second Major Problem
85% of customers won't call back if they get voicemail
Costly Outcome
You are paying for marketing just to lose the lead at the finish line
The Math Behind Missed Calls
Missed Call Cost
1 Missed New Patient Call = $150 (Avg. Session Fee)
Client Value
Value of a Full Course of Therapy (12 sessions) = $1,800
Missed Call Impact
Miss 3 calls a week, and you're losing $280,000+ in lifetime value every year
The Reality
Your voicemail isn't a safety net. It's a barrier. Evolution AI answers every call instantly, recapturing that lost revenue
We Hired the Perfect Employee So You Don't Have To
The Gatekeeper (Intake & Phone)
It answers calls instantly, screens new clients for insurance and clinical fit, detects crisis keywords to route emergencies safely, and handles all FAQs about pricing, modalities, and location.
The Secretary (Scheduling & Admin)
It syncs with your Google, Outlook, or EHR calendar, books sessions without double-booking, automatically reschedules cancellations, and fills last-minute openings from your waitlist.
The Marketer (Growth & Retention)
It follows up with cold leads by text, reaches out to clients who haven’t booked in months, sends reminders to prevent no-shows, and automatically collects reviews and feedback.
How Evolution AI Works
We Customize & Build
We don't use templates. We design a unique AI agent tailored specifically to your business needs. We configure the voice, tone, and personality so it sounds exactly like a member of your team
We Train & Optimize
We teach the bot your specific business logic. We upload your pricing, service details, calendar rules, and handling instructions so it knows everything you know guaranteeing accurate answers every time
It Becomes Your Receptionist
Once trained, the AI takes over your front desk. It answers calls, texts, and chats 24/7, booking appointments and managing clients just like a perfect employee who never sleeps
THE BOTTOM LINE
A human receptionist costs you $45,000+ per year and still misses calls. Evolution AI costs a fraction of that and captures every single lead
No Switching Platforms / No New Logins / Just Seamless Integration
FAQ SECTIONS
Will this replace my current systems
No. Our AI receptionist plugs directly into the tools you already use.
We don’t replace your systems. We automate them and make them work together seamlessly.
Does the AI actually sound natural on the phone?
Yes. The AI speaks with a human-like voice, understands natural language, and responds instantly to callers. Most callers don’t even realize they’re speaking to AI.
Can the AI book appointments directly on my calendar?
Absolutely. We integrate with Google Calendar, Outlook, GHL calendars, Calendly, Acuity, and more.
The AI can view availability, schedule appointments, reschedule, or cancel based on your rules.
What happens after someone calls or messages?
Every interaction becomes a lead in your CRM, where automated follow-up keeps nurturing them until they book. No lead falls through the cracks.
Can it answer questions specific to my business?
Yes — we fully customize the AI with your:
Pricing
Services
Policies
FAQs
Intake steps
Insurance info (if applicable)
Hours
Special instructions
It becomes a fully trained virtual front desk for your business.
Will the AI reach out to my old leads too?
Yes! We run automated reactivation campaigns to bring back old leads, missed inquiries, and past customers.
Is this safe for sensitive industries (law firms, therapists, medical, etc.)
Yes. We follow strict privacy & data-handling standards. Nothing is stored unnecessarily, and you control what information the AI can access.
What if the AI doesn’t understand something?
The AI is trained to gracefully handle confusion:
- It asks clarifying questions
- It can transfer to you or your team
- It can create a ticket or send a notification instantly
- You're always in control.
How long does setup take?
Setup usually takes 10–15 days
The timeline depends on how quickly we receive your business information and assets
Once we have everything, we handle all integrations, workflow building, training, and testing
What happens if something breaks or I need help?
We provide ongoing support, monitoring, error handling, and updates.
Your system is always optimized and running smoothly.
Is the AI available 24/7?
Yes — calls, texts, chats, and follow-ups run 24/7/365.
You’ll never miss a lead again.
Does this work for my industry?
We currently support therapists, as this is where our system is fully optimized and battle-tested.
However, we’re open to working with other industries if they reach out to us.
In the future, we plan to release expanded versions of our AI receptionist system tailored for additional industries.
How much does it cost?
Our pricing includes a one-time setup and monthly support & automation maintenance.
The best part? You save thousands every month compared to hiring a full-time receptionist, which typically costs $3,000–$4,000+ per month when you include salary, taxes, and benefits. With our AI system, you get 24/7 coverage, faster response times, and no missed calls, all for a fraction of the cost.
Can the AI handle multiple locations or team members?
Yes, it can route calls, book by provider, recognize location preferences, and manage multiple calendars.
Do I need to learn any tech?
No. We build, maintain, and manage everything.
You just get the results.
Empowering businesses through modern AI and automation, we are committed to building systems that simplify operations and support growth. Connect with us to create a smarter, more efficient future for your business.
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